Candidates

Thank you for applying for a role at Landsec. This Privacy Notice explains how Land Securities Properties Limited (“Landsec”) collects and uses your personal information during the recruitment process.

What information do we collect about candidates?

We typically collect a candidate’s name, email address, postal address, phone number, qualifications, employment history, your right to work in the UK, information obtained from public records, other application details and your resume/CV. If we receive your application via a recruitment agency, we expect the agency to have your agreement to contact Landsec and to direct the candidate towards this privacy notice. If a candidate applies through LinkedIn or a similar app, we recommend that you read both the app privacy notice and the Landsec one.

Some of our roles may require you to undergo a Basic Criminal Records Check (also known as a basic DBS check). A basic check contains details of convictions and conditional cautions considered to be ‘unspent’ under the terms of the Rehabilitation of Offenders Act 1974. We will only collect this information about criminal convictions if it is appropriate given the nature of the role or are otherwise legally required to carry out such checks. If a basic criminal record check highlights matters of concern, then the relevant HR personnel will be in contact in order to consider an appropriate role for you.

We use your personal information in this way for legitimate interests and for preventing or detecting unlawful acts or protecting the public against dishonesty. 

Some of the above grounds for processing will overlap and there may be several grounds which justify our use of your personal information.

With your agreement, we may contact your referees including your previous or current employer, or use a background-checking service, to obtain information such as details of your suitability to work with us, your character and to verify the information that you provide to us as part of your application. 

For Landsec Futures’ Internships, we collect socio-economic background information, including main household earner’s occupation at age 14, type of school you attended and your eligibility for free school meals. This is based on the UK’s Social Mobility Commission framework.

For equal opportunities we also collect information relating to your racial or ethnic origin; age; gender; disability status; data concerning health, sexual orientation and socio-economic background. You do not have to provide this information if you do not want to.

If you are selected for interview, we will take interview notes and other information necessary for the recruitment process – e.g. score-sheets. If you visit our premises, we will record information such as your name, who you are visiting, your time of arrival and the time you leave. We may also capture your image through our CCTV system or BWV where operational. We may use ANPR to record your vehicles’ details if you visit one of our premises.

We may also collect, use and share aggregated data such as statistical data for employment-related purposes. This aggregated data could be derived from your personal data but will not directly or indirectly reveal your identity.

How we use your personal information

We only use your information to process your application for employment with us, and for associated purposes such as equal opportunities and diversity monitoring. If you agree, we may use your information to inform you of future recruitment opportunities.

What is our legal basis for collecting your personal information?

• Legitimate interests - We believe that it is in Landsec’s legitimate interests to process your application for employment with us.
• Legal obligation - To comply with our legal and regulatory obligations to ensure our recruitment process is fair and non-discriminatory.
• Consent - We are most likely to ask for consent to collect and use sensitive information about you – for example, your gender or ethnicity – for equal opportunities or diversity monitoring purposes. If you provide your consent, you are always free to revoke it using the details below.

We may have other legal bases for collecting personal information, including sensitive data such as that concerning a candidate’s health. Please contact us using the details below if you want to know more about this.

• our service providers, for example, the providers of our HR system and recruitment module, the organisations we use to check your qualifications and experience. These organisations are subject to confidentiality requirements, and they will only use your information for Landsec’s recruitment purposes.
• law enforcement or other agencies where we are required to do so by law, court order or other legal process.

International transfers of your personal information

In some cases we may transfer your personal information outside the UK. If we do this, we always make sure that the information will be subject to appropriate security and will only be used for the purpose it was collected for originally.

The security of your personal information

Landsec has technical and organisational measures in place to make sure your personal information is subject to suitable security and is not shared or used inappropriately.

How long do we keep your personal information for?

We keep information about candidates for the following periods:

• Successful Candidates – details provided as part of the recruitment process will form part of employees’ employment record and will be retained as described in our employee privacy notice.
• Unsuccessful Candidates - details will be held for 12 months from the date of your last job application with us.

We may retain your Personal Data for a longer period in the event of a complaint, to defend or bring an existing or potential legal claims, or if we believe there is a prospect of litigation in respect to our relationship with you.

Your personal information rights.

You have the right to:

• Obtain a copy of your personal information.
• Require Landsec to rectify any inaccurate personal information or to add any information that you think is missing.
• Have personal information about you erased.
• Restrict the processing of your personal information – i.e. to stop Landsec using it.
• Object to the processing of your personal information, for example for direct marketing purposes.
• Have your personal information transferred to another organisation.
• If applicable, not to be subject to an automated decision-making process.

There may be some exemptions from, and limitations to, the rights above, depending on the circumstances. However, it is Landsec’s policy to comply with all information rights requests as fully as we can.

If you want to exercise any of your information rights, please contact us using the details below and we will be in touch to request any further information we need, including proof of ID.

Our Contact Details

If you have any questions about this Privacy Notice, want to know more about how we handle your personal information or want to complain about our use of it, please contact us at:

Land Securities Properties Limited

Address: 100 Victoria Street, London, SW1E 5JL
Email address: datagovernance-compliance@landsec.com

If you are not happy with any aspect of way Landsec collects and uses your personal information, you can complain to the Information Commissioner's Office, the UK regulator for data protection issues. Please see www.ico.org.uk. Please contact us first though and we will always try to resolve any issues you have.

This Privacy Notice was last updated on 02/24